With the quickly moving pace of technology, IT efficiency is essential. At PCS, we are committed to helping you maximize your IT environment while reducing unnecessary costs. Whether you’re a small business or a large enterprise, these 12 strategies will enhance your IT operations, ensuring resilience and efficiency.
1. BCDR Automation
Automating your Backup and Disaster Recovery (BCDR) processes minimizes manual errors and allows for regular testing without the hassle. Automation ensures that your data is backed up and recoverable with precision and consistency, providing peace of mind in the event of unexpected interruptions.
2. Mailbox Options
Converting shared email addresses into Shared Accounts instead of licensed accounts can save you significant costs. This approach allows multiple users to access the same mailbox while minimizing licensing expenses. It’s an effective way to streamline communication without sacrificing functionality.
3. Equipment Longevity
Investing in high-quality workstations and network equipment can greatly extend their lifespan. Consider business grade devices or higher tier models that can endure heavy use. Additionally, implementing ongoing maintenance practices—like regular dusting with compressed air and ensuring devices are kept off the floor—can make a difference in equipment longevity.
4. Asset Tracking
Implementing asset labeling can streamline your tech support calls, allowing for quicker identification and resolution of issues. Moreover, effective asset tracking helps with lifecycle management, allowing you to track aging equipment and plan expenses before they hit.
5. Utilize In-house Talent
Maximize your existing resources by training IT-minded staff on essential functions such as Active Directory management and basic troubleshooting. Empowering your team with these skills can reduce dependency on external support for minor issues, improving response times and fostering a culture of collaboration.
6. Leverage Microsoft 365 Bundled Services
Certain Microsoft 365 bundles offer a wealth of additional services that can enhance your workflows. Take advantage of tools like Entra for identity management, Microsoft Defender for endpoint protection, and SharePoint or OneDrive for secure file storage. Additionally, consider PowerAutomate to streamline and automate repetitive tasks, improving overall business processes.
7. Maintain IT Documentation
Keeping your IT documentation and passwords updated reduces the time needed during troubleshooting and enhances overall efficiency. A well-maintained IT document library enables faster resolution of issues and ensures that team members can access critical information when needed.
8. Budget IT Expenses
Proactively planning for future IT expenses helps avoid the panic buying that often occurs during server crashes or when equipment fails. By anticipating upgrades and replacements, you can budget appropriately, reducing the likelihood of unexpected costs and downtime.
9. Microsoft 365 Considerations
For users who require only basic functionality, Progressive Web Apps (PWAs) can serve as a cost-effective alternative to full Microsoft Office applications. Furthermore, consider Microsoft’s Frontline Worker packages that can offer a streamlined bundle for employees who do not need extensive mailboxes or comprehensive Office access.
10. Regularly Review License Counts
Regularly assessing your Microsoft 365 and other cloud service licenses is crucial in optimizing your expenses. By keeping your license count accurate, you can minimize unnecessary costs associated with extra subscription counts.
11. Evaluate Internet Service and Telephony Bills
Don’t overlook the potential savings in your internet and telephony services. Regularly reviewing these bills can reveal opportunities for better plans or possible negotiations with providers, allowing your organization to save money.
12. Conduct Regular Cybersecurity Training
Investing in ongoing cybersecurity training for all employees is essential for safeguarding your business. Regular training sessions are not only cost effective and affordable but will significantly reduce the risk of breaches and incidents, saving you from the high costs associated with recovery services and reputational damage.
At PCS, we desire to empower you with the tools and knowledge to streamline your IT operations and ensure that your business remains competitive in an ever-evolving digital landscape. For help implementing these strategies or for any IT needs, contact us today!
